Administrative/Executive Assistant V New Jersey
Company: Aditi Consulting Private Limited
Location: Basking Ridge
Posted on: September 15, 2023
The Administrative/Executive Assistant will be responsible for
the coordination of activities (operations and planning) and
ensuring timely flow of information to and from the executive's
The person in this role handles details of a highly confidential
and critical nature, and must function efficiently and effectively
in a fast-paced professional environment.
This person will have a proven ability to independently manage
multiple tasks and projects with competing priorities and
deadlines, screen and prioritize communications and opportunities
from external and internal sources, and organize and maintain
administrative processes is essential to this position.
The ideal candidate will be dynamic, high-energy, organized, and
able to support cross-functional coordination in a fast-paced
environment and possess excellent judgment.
Managing and maintaining a complex executive's calendar with
constant changing priorities, while maintaining sensitivity,
including scheduling last minute meetings and appointments.
Manage external contacts for the executive, proactively
understanding who they are, which are priority contacts and keeping
track of periodic communication needed for priority contacts.
Ability to anticipate needs and proactively bring together
appropriate people and resources to support the executive in
Develop and maintain a system that alerts to upcoming deadlines on
incoming requests or events.
Preparing agendas in advance and coordinating meetings.
Process/compose correspondence/reports for the executive and or his
Manage travel arrangements and proactively coordinate the
pre-planning of trips with various internal functions, including
arranging appropriate travel, visas, agendas and necessary
contacts, country information, and other necessary
Understand organizational policies and procedures necessary to
ensure appropriate decision-making protocols are followed.
Handle confidential information in a professional and discreet
Ensure that various administrative tasks are done in an effective
and efficient manner, including copying, reviewing outside mail,
drafting correspondence, screening phone calls when requested, and
maintaining executive files as needed.
Act as the Executive's representative and ambassador to external
constituents as directed.
Process and maintain expenses for the Executive.
MUST HAVE SKILLS
5 or more years of administrative experience supporting senior
level executives. Ability to handle confidential information
Experience in the following software programs: (G-Suite,
Word/Excel/PowerPoint) Excellent written and verbal communication
Ability to stay focused, efficient, and effective in managing
multiple priorities. Strong interpersonal skills and good
Ability to work independently to achieve accomplishments.
Ability to communicate effectively with all levels of employees and
Ability to effectively collaborate with internal team,
cross-functional team, and external parties in a dynamic,
challenging environment .
Willingness to work a flexible schedule.
Bachelor's degree or 10 or more years of work experience.
The pay rate range above is the base hourly pay range that Aditi
Consulting reasonably expects to pay someone for this position
(compensation may vary outside of this range depending on a number
of factors, including but not limited to, a candidate's
qualifications, skills, competencies, experience, location and end
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be
available for eligible Aditi Consulting employees and vary based on
the plan options selected by the employee.
Keywords: Aditi Consulting Private Limited, Plainfield , Administrative/Executive Assistant V New Jersey, Administration, Clerical , Basking Ridge, New Jersey
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